Industry
Healthcare Software.
Appointment flows, portals and administrative automation for clinics and healthcare businesses, designed carefully around privacy and your regulatory requirements.
How does Qodexify help healthcare organisations?
Clinics and healthcare businesses lose time to scheduling, intake forms, reminders and paperwork. Qodexify builds appointment and intake automation, secure portals, administrative AI assistants and integrations with existing systems, with privacy and access control designed in. We focus on administrative and operational workflows and do not provide medical advice. A focused automation takes 4–8 weeks; a portal takes 8–14 weeks. We design software around your regulatory requirements, but we are not a legal or compliance advisor. Certifications and obligations depend on your organisation, your hosting and the jurisdictions you operate in.
What’s included
What we build for healthcare teams
Scheduling and reminders
Online booking, rescheduling and reminders that reduce no-shows and phone tag.
Digital intake
Forms and document collection completed before the visit, delivered into your systems.
Patient and provider portals
Secure access to appointments, documents and messages, with role-based permissions.
Administrative AI assistants
Voice and chat assistants for scheduling, FAQs and routing, with a clear handover to staff.
Privacy by design
Data minimisation, encryption, access logging and careful handling of sensitive information.
System integrations
Connections to practice management, calendars and communication tools through their APIs.
Our approach
How a project runs
Understand the workflow
We observe front-desk and admin work and identify safe automation candidates.
Design for privacy
We define what data is needed, who may see it and what is logged.
Build and test
We build, test with real scenarios and involve staff in reviews.
Launch gradually
Rollout in stages, with monitoring and feedback from staff and patients.
Use cases
Typical healthcare projects
Common projects where this delivers the fastest return.
Online booking and rescheduling
Let patients manage appointments without calling.
After-hours and overflow call handling
A voice assistant for scheduling and common questions, with handoff to staff.
Pre-visit intake and reminders
Collect forms and send confirmations automatically.
Referral and document workflows
Track, route and chase documents between teams.
Staff knowledge assistant
Answer policy and procedure questions from your own documents.
Patient and provider portals
Secure self-service for documents, messages and appointments.
Cost & timeline
Typical projects, timelines and budgets
Indicative ranges for projects of this kind. Pricing depends on integrations, security requirements and number of users. We design software around your regulatory requirements, but we are not a legal or compliance advisor. Certifications and obligations depend on your organisation, your hosting and the jurisdictions you operate in.
| Project type | Typical timeline | Typical budget |
|---|---|---|
| Appointment and intake automation | 4–8 weeks | $12k–$30k |
| Administrative knowledge assistant | 4–8 weeks | $15k–$35k |
| Patient or provider portal | 8–14 weeks | $30k–$70k |
FAQ
Frequently asked questions
Are you HIPAA or GDPR compliant?
Compliance depends on your organisation, your hosting and the agreements in place. We design for privacy, security and the rules you tell us apply, and we work with your legal and compliance advisers. We design software around your regulatory requirements, but we are not a legal or compliance advisor. Certifications and obligations depend on your organisation, your hosting and the jurisdictions you operate in.
Do you provide medical advice or diagnosis?
No. We build administrative and operational tools. Clinical decisions remain with qualified professionals.
Can an AI assistant safely handle patient calls?
For scheduling and common questions, yes, with clear disclosure, limits on what it may discuss and an easy path to a person. See our voice agents guide.
Can you integrate with our practice software?
Often yes, depending on the system's API. We assess integration options during discovery.
Where is our data stored?
We can deploy in your region and cloud account, and use private deployments for sensitive data.
How do you handle staff adoption?
We involve front-desk and clinical staff from the start and train them before launch.
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